Parent Group as an Affiliated Committee of Governing Council
The role of a parent group as an Affiliated Committee of a Governing Council is seen as being an essential element of the partnership principle. It will provide a forum for consultation with the school and its community to assist and advise the Governing Council in fulfilling this requirement in its responsibilities.
Existing parent groups already provide the opportunity for this to occur. Where no Affiliated Committee currently exists, the setting up of a similar group, or strengthening existing less formal ones, would be advantageous.
The Affiliated Committee may nominate a member to act as its nominee to the Governing Council, and representatives to the Finance Advisory Committee and such other school or SAASPC and Area meetings as required. This nominee and other representatives will be required to report to and from meetings of the Group.
As set out in the DECD Model Constitution, the object of an Affiliated Committee is ‘to support the involvement of the school community in the school.
As listed as options in the Model Constitution, part 5, and used in SAASPC's version of the DECD draft constitution (downloadable as a PDF ), an Affiliated Committee may:
Experience has shown that willingness and enthusiasm to hold fundraising activities is enhanced when there is opportunity to have input into how these funds are spent.
It is good practice
Affiliated Committees are entitled to maintain their own bank account, and it is their decision whether to do so or to seek to become part of an existing Consolidated Account.
Where an Affiliated Committee is part of a Consolidated Account it must be provided with a copy of its financial record for each meeting.The budget should also reflect the needs of the Affiliated Committee’s financial requirements such as affiliation fees, parent participation activities (conferences, seminars etc) and the like.
The Affiliated Committee will act as an independent body covered by the liability indemnity insurance available to Councils. To protect this cover, activities it organises must be approved in advance by the Principal.
Council meeting agendas should include a report from the Affiliated Committee.
As part of its responsibility to report to the school community generally, the Governing Council should also report regularly to the Affiliated Committee to enhance communication and cooperation between the two bodies.
As stated above, the Affiliated Committee will work in partnership to support the Governing Council in fulfilling its obligations under 5.1.1 of its constitution and in achieving the best outcomes for the students in the school.